April 2024 Board Meeting Minutes

ADDISON TOWNSHIP PUBLIC LIBRARY BOARD

MEETING MINUTES Tuesday, April 16, 2024 @ 7:00 p.m.

Call to Order:The Library Board President called the meeting to order at 7:02 PM, in the Addison Township Public Library, 1400 Rochester Rd, Leonard, MI 48367

Board Members Present: J. Baldiga - Yes, J. Eller - Yes, J. Elsarelli - Yes, K. King - No, J. Newby - No, M. Szost - Yes.

Pledge of Allegiance: All in attendance participated

Approval of Agenda:

J. Elsarelli moves to accept the agenda as amended, 2nd by M. Szost, All in favor, none opposed, motion carries.

Call to Audience: (two minutes per visitor) Audience addressed. No comments.

Consent Agenda:

Approval of March 19, 2024 meeting minutes
Approval of March 2024 bills and expenses as paid

J. Baldiga moves to accept the consent agenda, 2nd by M. Szost, roll call vote; J. Baldiga - yes, J. Eller - yes, J. Elsarelli - yes, M. Szost - yes, all yes, motion carries.

Financial Report: Treasurer reports the approved transfer from LGIP to Savings transaction was completed. Operating expenses covered. Report stands as on target. It was suggested that the HUD line item be included for further tracking. Charge question for AirBnB has been resolved and will be reflected in the upcoming meeting packet. J. Eller motions to accept the financial report as presented, 2nd by J. Baldiga. Roll call vote; J. Baldiga - yes, J. Eller - yes, J. Elsarelli - yes, M. Szost - yes, motion carries.

Director’s Report: Library use statistics continue to increase. March Book Bingo was successful and all programming is going well. Notes of appreciation from patrons have been received. Eclipse glasses were passed out and even the day of the eclipse 87 pairs were given out.

March 22nd storm damage was repaired in April by the landlord.

Digital news letter out to approximately 200 households.

Waiting to hear back from the Auditor. No issues have been reported at this time.

Oakland County, Risk Control Department (Library Insurance Sales) inspected the building offering a free water sensor program and future grant opportunities. *Director will email the information to J. Baldiga who will review for possible future use and grant applications.

Elsarelli meeting with the Director of TLN who meets with New Directors and provides resources.

-J. Baldiga moves to accept the Director’s report as presented, 2nd by M. Szost, all in favor, motion carries.

Committee Reports:

New Building:

Approval of Performance Agreement with Addison Township - site work only and not the building, retention pond, parking lot, anything outside the building. Legal agreement to ensure to the Township that should the Library not be completed all property will revert to Township as owner and the Township would then complete the project. 3 ways to accomplish the agreement were discussed. The recommended course of action for the Bond Performance Agreement would use a cash deposit of $169,746.00 to Township in accordance with ordinance 4.33, article 4.

-Motion to secure the Bond Performance Agreement with the Township of Addison for $169,746.00 according to the ordinance 4.33, article 4 by J. Elsarelli, 2nd by J. Baldiga. Roll call vote; J. Baldiga - yes, J. Eller - yes, J. Elsarelli - yes, M. Szost - yes. All in favor, motion is approved.

- *J. Baldiga motions to have D. Lamsa transfer $169,746.00 from LGIP to the New Building Fund for the purpose of the performance agreement bond payment. Roll call vote; J. Baldiga - yes, J. Eller - yes, J. Elsarelli - yes, M. Szost - yes. All in favor, motion carries.

HUD Grant updates - J. Baldiga continues to work through the many steps of the grant updates. SHPO reports nothing found and the building can move forward. Formal letter to come.

Public Information:

Approval of project information that should be communicated; the committee will meet to decide the level of detail and mechanism they may want to go with. Suggestions will be brought for the Boards approval.

Policy:

Employee Handbook - Director has continued to review.

Finance: None

Capital: None

By-Law:

Update on proposed By-Law amendments.- Feed back from Foster & Swift received. Suggested updates will be added and then the information will be shared with the Board.

Director’s Evaluation Committee: How will the process proceed? Form has been approved. - *Form will be emailed to the Director and then a meeting scheduled with the committee and presentation at the May meeting.

Communication: None

Old Business:

Purchase agreement for selling parcels 05-27-256-009 and 05-27-254-007 - work in progress

New Business: None

Public Forum: Friends of Library hosting a Spring Silent Auction to benefit the Library.

Next Meeting: May 21, 2024 @ 7:00 p.m. (unless otherwise posted)

Adjournment: J. Elsarelli moves to adjourn at 7:59 PM, 2nd J. Eller by, all in favor, the meeting’s adjourned.