August 2024 Board Meeting Minutes
ADDISON TOWNSHIP PUBLIC LIBRARY BOARD MEETING MINUTES
Tuesday, August 20, 2024 @ 7:00 p.m.
Call to Order: The Library Board President called the meeting to order at 7:06 PM, in the Addison Township Public Library, 1400 Rochester Rd, Leonard, MI 48367
Board Members Present: J. Baldiga - No, J. Eller - Yes, J. Elsarelli - Yes, K. King - Yes, J. Newby - No, M. Szost - Yes.
Pledge of Allegiance All in attendance participated
Approval of Agenda:
-J. Elsarelli moved to accept the agenda, 2nd by K. King , all in favor, none opposed, motion carries.
Call to Audience: (two minutes per visitor)
Consent Agenda:
● Approval of June 18, 2024 meeting minutes
● Approval of June 2024 bills and expenses as paid
● Approval of July 2024 bills and expenses as paid
-M. Szost moves to accept the consent agenda,as corrected, 2nd by K. King, roll call vote; J. Eller - yes, J. Elsarelli - yes, K. King- yes, M. Szost - yes, All in favor, motion carries.
Financial Report:
-J. Elsarelli moves to accept the financial report as presented, 2nd by J. Eller, all in favor - motion carries. * Roll call vote; J. Eller - yes, J. Elsa really - yes, K. King - yes, M. Szost - yes, motion carries.
Director’s Report:
-J. Elsarelli moves to accept & file the Director’s report as presented, 2nd by J. Eller, all in favor - motion carries.
Committee Reports:
New Building:
-Project update - J. Elsarelli will continue to look for a General Contractor. We do have another local resident who can act on some of the construction work. J. Elsarelli spoke to Supervisor Pearson for potential GC leads. Engineered Beam vs. Wood beams (LVL beams). Structural engineers from our Architect recommend concrete as best practice. The Building Committee and The Board are in agreement with going in this direction for overall safety and longevity. The Board is in agreement to go in the concrete direction.
-HUD Grant updates - J. Baldiga will update on the grant at the next meeting.
Public Information: None
Policy: Staff|Employee handbook will continue to be reviewed.
Finance: None
Capital: None
Communication: Millage passing.
Old Business:
-Purchase agreement for selling parcels 05-27-256-009 and 05-27-254-007.
-J. Eller spoke with Supervisor Pearson and with Clerk Bennett about the purchase agreement submitted and the one returned from the Township Attorney. *J. Eller will meet with the Clerk and continue to work out the agreement and then submit to the Library Board for approval.
New Business:
-Review initial proposed operational budget for 2025 - Discussion took place. Consider tracking the CPA accounting time as the New Building moves forward that should not be part of the regular Operating Budget. Director and CPA will advise a direction by the September meeting for the Operational Budget.
-Appoint Directors Evaluation Committee: - J. Elsarelli moves to have M. Szost & J. Eller be on the Director Evaluation Committee to perform the director’s evaluation, 2nd byK. King. Discussion- hearing non, all in favor, motion carries.
Public Forum: None
Next Meeting: September 17, 2024 @ 7:00 p.m. (unless otherwise posted)
Adjournment: J. Elsarelli moved to adjourn at 7:57 PM, 2nd by M. Szost, all in favor, the meeting adjourned.