Skip to main content

June 2024 Board Meeting Minutes

ADDISON TOWNSHIP PUBLIC LIBRARY BOARD 

MEETING MINUTES Tuesday, June 18, 2024 @ 7:00 p.m.

Call to Order: The Library Board President called the meeting to order at 7:01 PM, in the Addison Township Public Library, 1400 Rochester Rd, Leonard, MI 48367 

Board Members Present: J. Baldiga - Yes, J. Eller - Yes, J. Elsarelli - Yes, K. King - Yes,  J. Newby - No, M. Szost - Yes.

Pledge of Allegiance  All in attendance participated

Approval of Agenda:

  • K. King moves to accept the agenda, 2nd by J. Eller, all in favor, none opposed, motion carries.

Call to Audience: (two minutes per visitor) Audience addressed. No comments.

Consent Agenda:

  • Approval of May 21, 2024 meeting minutes
  • Approval of May 2024 bills and expenses as paid

  • J. Elsarelli moves to accept the consent agenda, 2nd by M. Szost, roll call vote;    
  1. Baldiga - yes, J. Eller - yes, J. Elsarelli - yes, K. King- yes, M. Szost - yes, All in favor, motion carries.

Financial Report:

Treasurer Szost reviewed the financial report and shared the increase of funds to the New Building Fund as LGIP funds allocated to New Building fund have been deposited.  An area of concern was the 82% in the snow plowing area.  She will review this for the future budget.

CPA, D. Lamsa pointed out that the operating expense budget may need to have additional funds transferred due to an additional payroll in July.  This could potentially leave a shortage for August operating expenses.  

-  J. Elsarelli moves to transfer  $50,000.00 from LGIP to cover operation cost for the 3rd quarter as indicated by the Treasurer, 2nd by M. Szost.  Roll call vote: J. Baldiga - yes, J. Eller - yes, J. Elsarelli - yes, K. King- yes, M. Szost - yes, motion carries.

-J. Eller  moves to accept the financial report as presented, 2nd by J. Baldiga , all in favor - motion carries.  

Director’s Report: 

Library stats continue to move upward.  Programming has been successful and Summer programming is off to a good start with the anticipation of increased numbers.  Story time has increased to 30 kids this past week and 21 today.  Junk in the Trunk is Saturday with a few spots still available.  Strawberry festival - staff will be in the parade.  TLN sent a cost analysis of the services paid for and used by the library for TLN in conjunction with what patrons receive.  (Return on investment)

Director received an inquiry if the lakefront property owned by the Library is for sale. Fielded as property was sold with the original intent of the donor honored.

-J. Baldiga  moves to accept the Director’s report as presented, 2nd by K. King , all in favor, motion carries.

Committee Reports: 

New Building: 

  • Project update - Supervisor Pearson working with a contractor to review the floor structure for the New Library.  Site plans have been stamped approved.  Building department is willing to work with us as segments are completed.
  • HUD Grant updates - J. Baldiga reports the Part 58 NEPA Environmental approval almost complete then will be sent to for HUD approval.  Once approved, ground disturbing activities can happen on the new site.  

-J. Baldiga nominated J. Elsarelli to be the representative for the building permit application with Addison Township, 2nd by M. Szost.  J. Elsarelli accepted.  Vote:all in favor,  none opposed, motion carries.

Public Information: None

Policy: None

Finance: None

Capital:  None

Communication:  

As shared in the Director’s report.

Old Business: 

  • Purchase agreement for selling parcels 05-27-256-009 and 05-27-254-007 - J. Eller delivered the potential Purchase Agreement to Supervisor Pearson.  Supervisor Pearson sent it to the Township Attorney for approval.  The agreement was placed on the Township Board’s meeting docket for June 17, 2024.  It was approved and we are waiting on formal word from the Township Board.

New Business: None

Public Forum:  L. Hodges shares the Friends of the Library will host the Flavor Fest October 24, 2024.  

Next Meeting: August 20, 2024 @ 7:00 p.m. (unless otherwise posted)

Adjournment: J. Elsarelli moves to adjourn at 7:42 PM, 2nd by J. Eller, all in favor, the meeting adjourned.