November 2024 Board Meeting Minutes
ADDISON TOWNSHIP PUBLIC LIBRARY BOARD
MEETING MINUTES Tuesday, November 19, 2024 @ 7:00 p.m.
Call to Order: The Library Board President called the meeting to order at 7:01 PM, in the Addison Township Public Library, 1400 Rochester Rd, Leonard, MI 48367
Board Members Present: J. Baldiga - Yes, J. Eller - Yes, J. Elsarelli - Yes, Kara King - No, J. Newby - Yes, M. Szost - Yes
Pledge of Allegiance All in attendance participated
Approval of Agenda:
- J.Baldiga moved to accept the agenda as amended, 2nd by M. Szost; all in favor, motion carries.
Call to Audience: (two minutes per visitor) C. Meininger requests to confirm that the bylaws are being followed with regard to the discussion item on the agenda concerning the bylaws.
L. Hodges reported the Flavor Fest made $6800.00. She announced a donation of $6000.00 to the Library with a thank you to the Board for supporting this event. *$6000.00 applied to the New Building Fund by CPA, will show the tracking of this deposit.
- J.Baldiga moves to transfer the $6000.00 from the new building savings account to LGIP account for an increased return, 2nd J. Elsarelli; roll call vote: J.Baldiga - yes, J. Eller - yes, J. Elsarelli - yes, J. Newby - yes, M. Szost - yes, all in favor, motion carries.
Consent Agenda:
● Approval of October 15, 2024 meeting minutes as amended
● Approval of October 2024 bills and expenses as paid
- J. Baldiga moves to accept the consent agenda as amended, 2nd by M. Szost; roll call vote: J. Baldiga - yes, J. Eller - yes, J. Elsarelli - yes, J. Newby - yes, M. Szost - yes; all in favor, motion carries.
Financial Report: Treasurer Szost and CPA, D. Lamsa, explained the reports and structure of reports to the Board and members.
● Approve revised operational budget for 2025
- J. Eller moves to accept the revised operational budget for 2025 as presented, 2nd by J. Baldiga; roll call vote: J. Baldiga - yes, J. Eller - yes, J. Elsarelli - yes, J. Newby - yes, M. Szost - yes; all in favor, motion carries.
● Transfer funds from LGIP account to operational checking/savings account
- J. Elsarelli moves to transfer $105,000.00 from LGIP account to the operational savings account to cover the first quarter of 2025 plus December operational
costs, 2nd by J. Baldiga; roll call vote: J. Baldiga - yes, J. Eller - yes, J. Elsarelli - yes, J. Newby - yes, M. Szost - yes; all in favor, motion carries.
- J. Baldiga moves to accept the financial report as presented, 2nd by J. Eller , roll call vote; J. Baldiga - yes, J. Eller - yes, J. Elsarelli - yes, J. Newby - yes, M. Szost - yes; all in favor, motion carries.
Director’s Report: Director shared the Director’s report as presented in the meeting packet.
- J. Baldiga moves to accept & file the Director’s report as presented, 2nd by M. Szost, all in favor, none opposed, motion carries.
Committee Reports:
New Building:
● Project update / Discussion with local builder and agreements on how to proceed
With the recommendation of Supervisor Pearson, the introduction of Greg Kaer as the new General Contractor for the new library building. Greg is excited to represent the Library as part of our community. The hope is to start pulling permits and dig the basement. Discussion of HUD funding function and building process took place. J. Baldiga and Supervisor Pearson commend Deputy Supervisor J.Martell for the time, effort, and work she put into helping the forward motion of the project. J. Elsarelli will work directly with GC Kaer for phase 1. GC Kaer will have this paperwork ready by next week and a rough target date following.
● HUD Grant updates - No updates
Public Information: Work in progress - Consider erecting signage once equipment shows up on the site. Committee to bring suggestions to the Board.
Policy: None
Finance: None
Capital: Element of signage to include brick sales. Communication: None
Old Business:
● Purchase agreement for selling parcels 05-27-256-009 and 05-27-254-007. Purchase agreement closing cost to be split between the Township Board and the Library Board. J. Eller will continue to follow up on the actions to finalize this purchase agreement.
New Business:
● By-law amendment regarding the election of officers
J. Elsarelli presented proposed amendments suggested by current trustees.
Addition to Article 3 - Membership, Section 3.1 - General Membership
“Membership terms will commence at 12 p.m. on November 20 following the November general election. Prior to taking office, an Oath of public officers must be completed to be fully qualified to take office. If an official other than the clerk administers the oath, the original oath affidavit or a copy of the affidavit must be provided to the township clerk for official township records.”
Addition to Article 4 - Officers
“When there is a rotation of officer positions, it is encouraged to have established members (members with 1 year or more of service on the Board) acting in the roles of President and Vice President. This allows new members to gather an understanding of operations and special projects prior to taking a demanding officer role.”
- J. Baldiga moves to accept the proposed change as discussed and amended to include the officials’ oath - M. Szost 2nd, all in favor, none opposed, motion carries.
● Officer Nominations and Elections for President, Vice President, Secretary and
Treasurer
Board nominated current offers to remain in effect until newly elected board members take office.
Officer positions for newly elected Library Board Trustees taking office on November 20 at noon were nominated for President, Vice President, Secretary Treasurer.
- Motion by J.Baldiga to elect as a slate: President: J. Elsarelli; Vice President: J. Baldiga; Treasurer: M. Szost; Secretary: C. Meininger - 2nd J. Elsarelli - all in favor- none opposed- motion carries.
● Approval of public notice for 2025 regular scheduled meeting dates
- J. Elsarelli moves to accept the public notice for 2025 regular scheduled meeting dates as presented, 2nd by J. Eller; all in favor, motion carries.
Public Forum: None
Next Meeting: January 21, 2025 @ 7:00 p.m. (unless otherwise posted)
Adjournment: J. Elsarelli moved to adjourn at 8:55pm., 2nd by J. Eller; all in favor, the meeting adjourned.