September 2024 Board Meeting Minutes

ADDISON TOWNSHIP PUBLIC LIBRARY BOARD

MEETING MINUTES Tuesday, September 17, 2024 @ 7:00 p.m.

Call to Order: Meeting called to order 7:03

Board Members Present: J. Baldiga - yes, J. Eller - yes, J. Elsarelli - yes, Kara King - yes, Jessica Newby - yes, Marilyn Szost - yes. All members present.

Pledge of Allegiance: All in attendance participated

Approval of Agenda: J. Elsarelli moves to accept the agenda, 2nd by J. Baldiga, none opposed, motion carries.

Call to Audience: (two minutes per visitor)

Consent Agenda: M. Szost moves to accept the consent agenda with minor corrections. 2nd by J. Baldiga. Roll call vote: J. Baldiga - yes, J. Eller - yes, J. Elsarelli - yes, K. King - yes, J. Newby - yes, M. Szost - yes, all yes, motion carries.

Approval of August 20, 2024 meeting minutes
Approval of August 2024 bills and expenses as paid

Financial Report: Treasurer shares budget remains in good standing. J. Baldiga moves to accept the financial report as presented. 2nd by K. King. Roll call vote: J. Baldiga - yes, J. Eller - yes, J. Elsarelli - yes, K. King - yes, J. Newby - yes, M. Szost - yes, all yes, motion carries.

Director’s Report: Director shared Library Use Statistics. Staff evaluations took place, no concerns. 1 staff member will be retiring and 1 will be taking maternity leave. The Director has a hiring plan for the future need. Director attended many workshops and continues to obtain increased knowledge. The Director will be taking the MCLS Supervisor series class tomorrow. State aid app workshop opens October 1 which she will be registering for.

J. Eller moves to accept the Director’s report as presented, 2nd by J. Elsarelli, all in favor, motion carries.

Committee Reports:

New Building:

Project update - J.Elsarelli reiterates the decision to go with a concrete floor which offers better safety to community and staff. J. Baldiga reminds us that the budget will need to be updated. Todd Elder has agreed to help with the rough carpentry.
HUD Grant updates - J. Baldiga shared the UAGF authority to use grant funds. Kudos to Jamie Martel, Deputy Supervisor, for all the work she did to assist with this.

Public Information:

Policy:

Finance:

Capital: Brick sales at public: Brick sales proposed to be pushed one more time when more activity occurs at the new building site. Discussion about a new sign, stating “ Future Home of the Addison Township Public Library”. It was agreed upon this would happen when the building permit is in hand. Collaboration with the township suggested.

* J. Newby motions to design a sign that will be put at the new building property as temporary signage during construction. 2nd by M. Szost. Discussion took place. J. Baldiga and J. Newby will discuss a design and share with the board.

*This task is assigned to the public information committee. All in favor - yes, none opposed, motion carries.

Directors Evaluation Committee: Evaluation shared with the Director and is currently in progress. Committee will meet with the Director and have the report ready for the October meeting.

Communication:

Employee hiring - 2 employee’s leaving this fall planning to hire 1 employee to cover those hours. Currently working to fill the position.

Old Business:

Purchase agreement for selling parcels 05-27-256-009 and 05-27-254-007 - Work in progress under further review.
Review proposed operational budget for 2025 - Operations Budget proposed for the 2025 fiscal year. Modifications discussed - J. Baldiga moves to accept next year's operational budget with the minor date change of the millage, 2nd by J. Newby. Roll call vote: J. Baldiga - yes, J. Eller - yes, J. Elsarelli - yes, , K. King - yes, J. Newby - yes, M. Szost - yes, motion carries.

New Business:

Public Forum:

Next Meeting: October 15, 2024 @ 7:00 p.m. (unless otherwise posted)

Adjournment: J. Elsarelli moves to adjourn the meeting, 2nd by K. King, all in favor, meeting adjourned 7:45p.m.